UNDP/PAPP Vacancies

1. Ensures implementation of operational strategies, focusing on achievement of following results:
• Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies
• Support to the CO administrative business processes mapping and elaboration of the internal standard operating procedures (SOPs)
• Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.

2. Ensures effective and efficient provision of administrative support services for UNDP Operations and the other UN agencies under the UNDP umbrella
• Coordination and tracking of UNDP services to UN agencies, such as but not limited to: Customs, Travel, HR, Procurement, Finance and Transportation requests
• Implementation of the control mechanism for administrative services , maintenance of administrative control records such as commitments and expenditures
• Presentation of thoroughly researched information for planning of financial resources for administrative services that are outside the standard list of service fees

3. Ensures effective financial control over UNDP services to other UN agencies
• Review, research, verification and reconciliation of a variety of data and reports ensuring accuracy and conformance with administrative rules and regulations
• Submission of information on administrative services provided for cost-recovery invoices
• Review of data integrity in the database, control program, analysis of results and initiation of corrective actions when necessary
• Assist in the preparation for audit and other reports

4. Support the DSR(O)  to ensure effective UN coordination within the duty station
• Coordination and follow-up of the monthly UN Administrative meeting
• Assistance with coordination of HQ mandated questionnaires upon request
• Provide additional professional support upon request

5. Coordinate, manage and supervise the UNDP Internship Programme
• Screen and track all incoming applications and insert into a roster
• Review applications for compliance with the rules and regulations of the Programme
• Identify internship opportunities within UNDP Units and Teams and communicate with relevant supervisors
• Provide DSR(O) with applications for consideration
• Provide orientation to new interns
• Monitor the internships to ensure that activities are consistent with the agreed terms of reference for the assignment

6. Support knowledge building and knowledge sharing in the CO and UN community
• Briefing/debriefing of staff members on issues relating to area of work
• Sound contributions to knowledge networks and communities of practice and sharing information and knowledge with the UN agencies where required.

7. Any other duties as required

 

 Impact of Results

The key results have an impact on the efficiency of the unit and the Operations of UNDP. Accurate analysis and presentation of information strengthens the capacity of the office and promotes the image of UN/UNDP as an effective contributor to the development of the country, facilitates subsequent action by a supervisor. Incumbent’s own initiative is decisive in results of work and timely finalization.

Corporate Competencies:
• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Performance Management;
• Working in Teams;
• Self-Management/Emotional Intelligence;
• Communication
• Appropriate and Transparent Decision Making;
• Analytical and Strategic Thinking and Results Orientation/Commitment to Excellence;
• Treats all people fairly without favoritism

Functional Competencies:
• Knowledge Management and Learning
• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
• Development and Operational Effectiveness
• Ability to lead strategic planning, results-based management and reporting
• Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
• Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery
• Ability to implement new systems and affect staff behavioral/ attitudinal change

Management and Leadership
• Builds strong relationships with counterparts,
• Focuses on impact and result and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates good oral and written communication skills
• Demonstrates openness to change and ability to manage complexities
• Advocacy/advancing a policy oriented agenda:
• Results based programme development and management;
• Leveraging the resources of partners / building strategic alliances and partnerships;
• Innovation and marketing of new approaches;
• Job knowledge / technical expertise
Development and Operational Effectiveness
• Ability to lead strategic planning, result-based management and reporting
• Ability to lead formulation and monitoring of management projects
• Solid knowledge in financial resources and human resources management, contract, asset and procurement, information and communication technology, general administration
• Demonstrates openness to change and ability to manage complexities
• Leads teams effectively and shows mentoring as well as conflict resolution skills
•  Demonstrates strong oral and written communication skills

Education:
BA degree in Business or Public Administration, Social Sciences or other related field.

Experience:
Minimum of 6 years of relevant experience in administration or programme support service. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language Requirements:
Fluency in written and spoken English.  Ability to speak Arabic and/or Hebrew is considered an asset.