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448 - Administrative Clerk - Travel - Jerusalem

Application Type : External Vacancy
Job ID/Title : 448 - Administrative Clerk - Travel
Category : Administration/Operations
Brand : UNDP
Post Level : SB2/3
Application Deadline : 01-Jun-11
Duty Station : Jerusalem
Type of Contract : Service Contract
Post Number :
(for 100 Series Contracts)
Languages Required :
 Arabic, English,
Starting Date :
(date when the selected canditate is expected to start)
Duration of Initial Contract : 6 months with possible extension
Expected Duration of Assignment : One year with possible renewable
Background:
The primary purpose of the Administrative Clerk position is to provide assistance to the Travel Unit to enable the Unit to perform its duties and responsibilities in a timely manner.  The incumbent will be responsible for all the clerical work of the unit listed in the functions/key results below.  The incumbent will work under the direct supervision of the Administrative Assistant/
Travel. The assistance of the incumbent will keep the Travel Unit in track of providing the best services to the UNDP/PAPP clients on a timely manner and release the pressure from the work load.
Description of Responsibilities:
Function / Expected Results
? Provide clerical assistance to the Travel Unit as follows:
A. Assist in making the Hotel bookings for UNDP/PAPP visitors.
B. Prepare the e-requisitions for the Travel Unit procurement requests
C. Register the Local Travel Authorization forms and follow it up with the concerned staff members by receiving the F10 claims and send to Finance for DSA payments.
D. Assist in the extensions of the blue UNLPs and keep copies in the e-filing system
E. Register and maintain the cost recovery for the Travel Unit services.
F. Responsible to organize all the filling at the Travel Unit and to keep the electronic filling system up to date for all the documents.
G. Answer all phone calls of the unit and take messages.
H. Update the UNDSS system in respect of UNLP numbers and expiry dates, Visas numbers and expiry dates, UNDP ID and DL card numbers and expiry dates.
 
2. Function / Expected Results
Issue the approved requests for UNDP identity cards and Driving License cards to all UNDP/PAPP staff of other UN agencies under PAPP umbrella. Keep records for the issued cards and follow up on the expired ones.
3. Function / Expected Results
Assist in the replacement at the Reception and Registry when requested.
4. Function / Expected Results
Perform other duties as may be required by the Travel Unit Administrative Assistant.
5. Function / Expected Results
 
Impact of Results
For the high volume of workload and to the high need of daily assistance in the Travel Unit to keep on doing the tasks on a daily basis.
 
Competencies :
-Focus on customer requests and respond positively to any notes.
-Ability to work under pressure and achieve work positively
-Ability to deal with difficult situations.
-Computer skills ( Word- Excel )
Qualifications :
Education:
Secondary School
Experience:
2 – 3 Years
Language Requirements:
Fluency in English
“UNDP/PAPP is an equal opportunity employer: applications from men and women will be considered equally”
Important message to all applicants!
o    Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link: http://jobs.undp.ps.
o    You will get the opportunity to upload the P-11 at when you apply for the position.
o    Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted. 
o    For more detailed information about UNDP/PAPP please visit our website at www.undp.ps.
 
 

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