UNDP/PAPP Vacancies

• Serve as point of contact between the ACU and support staff on daily practical issues related to the implementation of the project, point of contact for administrative and operational needs and requirements for the project, and UNOPS.
• Develop and maintain project files to include agreements, budgets, contracts, documentation on procurement and financial transaction, quarterly and annual reports to UNOPS.
• Develop and maintain files relating to projects specifications, requisitions and task orders, as required
• Assist in developing and maintaining an inventory tracking system, in conjunction with the

• Assist in the HR aspect of the project, i.e. ensuring time sheet and leave requests are filled in an accurate and timely manner and submitted to central HR office;
• Assist with the project procurement planning and needs assessment, in accordance with the approved budget and UNOPS Rules and Regulations:
• Oversee day-to-day vendor contract management post-award
• When required, escalate contract management issues to Project Manager and central operations office.
• Arrange appointments between Project Support Specialist?
  And relevant counterparts.
• FINANCE
  Assist the Project Support Specialist to manage the project budget; track and expedite payments and ensure that financial transactions are finalized, reported on and within the approval budget.
• Participate in periodic finance/budget reviews with central office

REPORTING/COMMUNICATIONS

• Assist the Project Support Specialist to liaise with partners on coordination matters and comply with the reporting requirements;
• Assist the Project Support Specialist with preparing quarterly, interim and final financial and substantive reports to UNOPS.
• Contribute to preparation of project PR materials, including photographs, success stories, and short articles.

• Key performance indicators will include:
• Successful and consistent budget tracking and management
• Smooth administration, payment, procurement and financial support with regard to project
• To ensure smooth running of the project. Works with minimal amount of supervision;
• Independently provides accurate reports and /or records in the areas of work, budget/financial management, personnel administration and other administrative functions.

• Professionalism – ability to effectively deal with stress factors. Good technical skills to understand and consolidate the varying security specializations.
• planning and Organization – Proven ability to plan and organize work and establish priorities.
• Communications – Ability to effectively communicate (oral and written), within all levels of the organization.
• Teamwork – Good interpersonal skills; ability to establish and maintain effective working relations with: UN, INGO and diplomatic staff, security representatives of local and national governments , with sensitivity and respect for gender, diversity and culture
• Leadership – Demonstrated leadership skills. Ability to make quick decisions in emergencies or when rapid response is required. Ability to manage and motivate a team Initiative and sound judgment; dedication to the United Nations principles and demonstrated ability to work in harmony with persons of different national and cultural background;
• Professionalism - ability to effectively deal with stress factors. Good technical skills to understand and consolidate the varying security specializations.
• Planning and Organization – Proven ability to plan and organize work and establish priorities.
• Communication - Ability to effectively communicate (oral and written), within all levels of the organization.
• Planning and Organization - Develops clear goals that are consistent with agreed strategies   Identifies priority activities and assignments; adjusts priorities as required

• Client Orientation - Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client
• Accountability - Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes; responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• Education:
  Qualifications:
• Bachelor Degree Equivalent in Business Administration, Finance, International Management or other relevant discipline, is an advantage.