UNDP/PAPP Vacancies

 Under the overall guidance of the Head of Infrastructure & Engineering (HIE) in Jerusalem and direct supervision of the designated supervisor, the Programme assistant provides program support services ensuring a high level of quality, accuracy and consistency of work, in connection with the portfolio under the unit.

The Programme Assistant works in close collaboration with the (HIE) and the engineering/programme analysts and project managers to deliver the designated tasks for the unit with high quality, accuracy and consistency of work. S/he cooperates with programme and the operations teams in the Gaza, West Bank and Jerusalem, UN Agencies, UNDP/PAPP counterparts and civil society as required exchanging information and supporting programme.

? Support to formulation of programme strategies and the Country Programme Action Plan
? Support to management of the Infrastructure programme
? Administrative support to the Programme Team
? Support to resource mobilization
? Support to knowledge building and knowledge sharing
1. Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:
? Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation. 
? Assist the Programme Analyst (PA) and Programme Managers (PM) in collecting data and assure proper communications with stakeholders.
? Segregate and prepare presentation of information for identification of areas for support in close coordination and collaboration with the unit team
2. Provides effective support to management of the Infrastructure programme focusing on the achievement of the following results:
? Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
? Presentation of information for audit of NEX/DEX projects.
     3.   Provides administrative support to the Programme Team focusing on achievement of  the following  results:
? Preparation of non-PO vouchers for development projects.
? Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
? Creation of requisitions in Atlas for development projects registers of goods receipt in Atlas.
? Assist in project start up as required in full collaboration with the Infrastructure team (prepare Project Cooperation Agreements, manuals etc.).
? Prepare vendors and input data into the system.
? Assist the PA/PM in creating POs (outside procurement process) and budget check
? Dispatch POs and prepare payments against POs.
? Prepare payment request if payments are less than $ 2,500 (excluding procurement).
? Preparation of non-PO vouchers for development projects.
? Maintenance of the internal expenditures control system including timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
? Perform upload of relevant project documentation in Atlas.
? File supporting documentation.
? Prepare Projects AWPs as may be directed by PA/PM in Infrastructure & Engineering unit.
? Review incoming operational and financial reports in terms of completeness and formal correctness in cooperation with the concerned PM/PMO.
? Maintenance of the internal expenditures control system including timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
? Making budget check for requisitions, POs and vouchers.
    4.  Supports resource mobilization focusing on achievement of the following results:
? Review of contributions agreement, managing contributions in Atlas.
? Liaise with counterparts and project staff to establish proper channels for cooperation and communication focusing on achieving the following results:
1. Support to increased awareness of UNDP’s processes through dissemination of information and guidance among counterparts to complement their obligations against mutual agreements.
2. Assist in keeping the Infrastructure team communication plans in place and effective with feedback on gaps and remedial actions to the team.
5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
? Participation in the trainings for the operations/ projects staff on programme.
? Contributions to knowledge networks and communities of practice.

Impact of Results
The key results have an impact on the overall success of UNDP/PAPP Infrastructure programmes and achieved results in the oPt. Accurate data entry and financial information have an impact on the quality and implementation of the UNDP programme.  A client-oriented and efficient approach will have positive impact on the image of UNDP in the oPt and enhance its ability for fund raising.

Functional Competencies:
Knowledge Management and Learning
? Shares knowledge and experience
? Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
? Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
? Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
? Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
? Good knowledge of Results Management Guide and Toolkit
?  Punctuality and accuracy in developing tasks assigned.
? Ability to support result-based processes and reporting
? Ability to support formulation and monitoring of management projects
? Solid knowledge in financial resources and human resources management, contract, asset and procurement, information and communication technology, general administration
? Demonstrates openness to change and ability to manage complexities
? Demonstrates strong oral and written communication skills
Leadership and Self-Management
? Focuses on result for the client and responds positively to feedback
? Consistently approaches work with energy and a positive, constructive attitude
? Remains calm, in control and good humored even under pressure
? Consistently approaches work with energy and a positive, constructive attitude
? Demonstrates good oral and written communication skills
? Innovation and marketing of new approaches;
? Job knowledge / technical expertise