United Nations Development Programme
UNDP/PAPP Vacancies
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431 - UNOPS Administration Team Leader - Jerusalem
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External Vacancy |
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| Job ID/Title : |
431 - UNOPS Administration Team Leader |
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| Category : |
Administration/Operations |
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| Brand : |
UNOPS |
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| Post Level : |
LICA 5 |
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| Application Deadline : |
29-Apr-11 |
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| Duty Station : |
Jerusalem |
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| Type of Contract : |
Other |
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Post Number :
(for 100 Series Contracts) |
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Languages Required :
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Arabic, English,
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Starting Date :
(date when the selected canditate is expected to start)
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| Duration of Initial Contract : |
through 30 June 2011 with strong possibility of extension |
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| Expected Duration of Assignment : |
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| Background: |
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The UNOPS Jerusalem Operations Center (JMOC) was established in November 2006 to provide project services throughout the occupied Palestinian territory (oPt.) JMOC has an established office in Jerusalem and is supported by the European and Middle East Regional Office (EMO).
To ameliorate the delivery of humanitarian assistance and advance the protection of civilians, an Access Coordination Unit (ACU) was created to develop a centralized pro-active and sustainable access strategy for the movement of humanitarian personnel and goods. The Access Coordination Unit is a joint project managed, administered and supervised respectively by UN partner agencies UNOPS, OCHA, and UNDSS in support of the Humanitarian Coordinator. The ACU aims to provide operational support to UN, Diplomatic Missions, and INGO staff and goods facing access difficulties.
UNOPS serves as the Administrative Agent for this project whilst UNOCHA, UNDSS serve respectively as programmatic managers and supervisors of this project. In support of its partner organizations, UNOPS is looking to recruit a Administration Team Leader for the expansion of the Access Coordination Unit project were s/he will be tasked to supervise a team of three administrative clerks that will be recruited to work within the ACU.
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| Description of Responsibilities: |
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Under the guidance and supervision of the Access Coordination Unit Coordinator, the Administration Team Leader will be responsible for managing the day-to-day process of visa and permit requests of INGO and CAP agencies humanitarian staff members and aspects of the liaison with the relevant host country counterparts.
Impact of Results
- Developing a system under the supervision of OCHA for collecting, processing, monitoring, and recording visa and permit applications received.
- Provision of data analysis and written reports on the received and processed applications including identifying trends in delays and denials of applications.
- Monitor INGOs reporting to the ACU on access issues
- Number of visa applications reports generated.
- Liaisons carried out with host country authorities and members of the ACU to address problematic situations.
- Managing and supervising team members in performing their tasks and integrate the tasks of the team to meet the purpose and scope of Access Coordination Unit (ACU).
- Reporting to ACU’s Access Coordinator on actions and events, identifying progress difficulties and solutions, achievements with action taken to retrieve, secure or maintain progress and quality of delivery.
- Supervising tasks in terms of progress, providing support and direction to staff within the team and quality control in order to maintain the delivery of output within set parameters of time and quality.
- Using computer systems where available, ensure that the receipt of planning and related applications is accurately recorded and that they are validated and registered speedily.
- Using computer systems where available, ensure that incoming communications are recorded and appropriately assigned to staff for attention. Supervise and ensure records are maintained and secured appropriately, follow up and chase. Ensure that replies made to incoming communications are also recorded.
- Perform other tasks as required by the ACU’s Access Coordinator.
A good and solid working relationship developed with the host country authorities, and INGO staff members to ensure real time expedited response in processing their permits and visas.
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| Competencies : |
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Excellent staff management and personnel
•Excellent Analytical skills.
•Diplomatic, and able to work under pressure.
•Confidentiality and strong experience liaising with governmental / local authorities, national and INGO’s.
•Professionalism - ability to effectively deal with stress factors. Good technical skills to understand and consolidate the varying security specializations.
•Planning and Organization – Proven ability to plan and organize work and establish priorities.
•Communication - Ability to effectively communicate (oral and written), within all levels of the organization.
•Team Work - Good interpersonal skills; ability to establish and maintain effective working relations with: UN, INGO and diplomatic staff, security representatives of local and national governments , with sensitivity and respect for gender, diversity and culture
•Planning and Organization - Develops clear goals that are consistent with agreed strategies Identifies priority activities and assignments; adjusts priorities as required
Allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Uses time efficiently
•Client Orientation - Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect _ Identifies clients’ needs and matches them to appropriate solutions; _ Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; _ Keeps clients informed of progress or setbacks in projects; _ Meets timeline for delivery of products or services to client.
•Accountability - Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes; responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
•Clean Driver’s License.
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| Qualifications : |
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Education:
Qualifications:
A Masters degree in Business Administration, Public Administration, Political Science, and or International Relations. Additional years of relevant work experience, preferably in combination with a relevant bachelor’s degree, may substitute for the requirement of a master’s degree.
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Experience:
• A minimum of 3 years of experience in administration at a senior management level. Experience working with Humanitarian entities is an asset.
• Experience with Israeli bodies responsible for issuing permits and visas or Consulates and International organizations highly desirable and a distinct advantage.
• A demonstrable understanding and acceptance of the project, values, goals, and objectives of the Access Coordination Unit (ACU). Previous experience working in the related public sector is an asset.
• Extensive experience of office administration/business support functions.
• Extensive experience of working with complex databases and IT based systems for monitoring information and producing reports.
• Proven IT competence (Office ICT equipment, Microsoft Office, and databases).
• Supervision and quality control.
• Client relationships and dealings with governmental and non-governmental organizations
Language Requirements:
•Excellent Hebrew and English language skills, both written and oral.
“UNDP/PAPP is an equal opportunity employer: applications from men and women will be considered equally”
Important message to all applicants!
o Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link: http://jobs.undp.ps.
o You will get the opportunity to upload the P-11 at when you apply for the position.
o Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted.
o For more detailed information about UNDP/PAPP please visit our website at www.undp.ps.
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