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430 - UNOPS Administration Clerk (3 positions) - Jerusalem

Application Type : External Vacancy
Job ID/Title : 430 - UNOPS Administration Clerk (3 positions)
Category : Administration/Operations
Brand : UNOPS
Post Level : LICA 2
Application Deadline : 29-Apr-11
Duty Station : Jerusalem
Type of Contract : Other
Post Number :
(for 100 Series Contracts)
Languages Required :
 Arabic, English,
Starting Date :
(date when the selected canditate is expected to start)
Duration of Initial Contract : through 30 June 2011 with strong possibility of extension
Expected Duration of Assignment :
Background:
The UNOPS Jerusalem Operations Center (JMOC) was established in November 2006 to provide project services throughout the occupied Palestinian territory (oPt.) JMOC has an established office in Jerusalem and is supported by the European and Middle East Regional Office (EMO).
To ameliorate the delivery of humanitarian assistance and advance the protection of civilians, an Access Coordination Unit (ACU) was created to develop a centralized pro-active and sustainable access strategy for the movement of humanitarian personnel and goods. The Access Coordination Unit is a joint project managed, administered and supervised respectively by UN partner agencies UNOPS, OCHA, and UNDSS in support of the Humanitarian Coordinator. The ACU aims to provide operational support INGO staff and goods facing access difficulties.
UNOPS serves as the Administrative Agent for this project whilst UNOCHA, UNDSS serve respectively as programmatic managers and supervisors of this project. In support of its partner organizations, UNOPS is looking to recruit an Administration Clerk for the expansion of the Access Coordination Unit project
 
Description of Responsibilities:

Under the guidance and supervision of Administration Team Leader, the Administration Clerk will be responsible for collecting, recording, and processing visa and permit requests of INGO and CAP agencies humanitarian staff members.

Impact of Results

•Timely and systematic collection of incoming visa and permit applications.
•File visa and permit applications according to approved office practices.
•Ensure application records and supporting documents are maintained and secured appropriately according to office practices.
•Monitor visa and permit applications as appropriate and provide support in maintaining the delivery and quality of output.
•Under the supervision of the Administration Team Leader, develop a results based monitoring system to record, quantify, and analyze data for risks identified during operations.
•Provide support to the Administration Team Leader in identifying progress difficulties and solutions, achievements with action taken to retrieve, secure or maintain progress and quality of delivery.
•Timely replies made to incoming communications are completed and recorded.
•Perform other tasks as required by the Administration Team Leader.
To be an integral part of the successful visa and permit application process, a dynamic system above the expectations of stakeholders for easing access of staff members.  To have displayed a professional, dependable attitude that has operated toward making and keeping customers and a cooperative and positive spirit in working with other team members.
Competencies :
•Personal interest, commitment, efficiency, flexibility and willingness to work in a highly motivated team of professionals.
•Time management and organizational skills.
•Excellent Analytical skills and attention to detail.
•Integrity
•High proficiency using ICT office equipment and computer programs in particular MS Word, MS Excel, MS Outlook, and the Internet.
•Able to work efficiently with minimal direction.
•A strong work ethic, prepared to work additional hours to ensure timely delivery.
•Confidentiality.
•Professionalism - ability to effectively deal with stress factors. Good technical skills to understand and consolidate the varying security specializations.
•Planning and Organization – Proven ability to plan and organize work and establish priorities.
•Communication - Ability to effectively communicate (oral and written), within all levels of the organization.
•Team Work - Good interpersonal skills; ability to establish and maintain effective working relations with: UN, INGO and diplomatic staff,  security representatives of local and national governments , with sensitivity and respect for gender, diversity and culture.
•Planning and Organization - Develops clear goals that are consistent with agreed strategies   Identifies priority activities and assignments; adjusts priorities as required.
Allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Uses time efficiently.
•Client Orientation - Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
•Accountability - Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes; responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
 
 
 
Qualifications :
Education:
Qualifications:
•Completion of Secondary school education.  A university degree, in Business Administration, Finance, Economics, or other relevant discipline, is an advantage but not required.
•A demonstrable understanding and acceptance of the project, values, goals, and objectives of the Access Coordination Unit (ACU).
Experience:
• At least 2 years of relevant administrative experience, ideally with INGOs in the oPt.
• Experience with Israeli bodies responsible for issuing permits and visas or Consulates and International organizations highly desirable and a distinct advantage.
• Experience working with Humanitarian entities is an asset.
Language Requirements:
•Excellent Hebrew and English language skills, both written and oral.
“UNDP/PAPP is an equal opportunity employer: applications from men and women will be considered equally”
Important message to all applicants!
o    Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link: http://jobs.undp.ps.
o    You will get the opportunity to upload the P-11 at when you apply for the position.
o    Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted. 
o    For more detailed information about UNDP/PAPP please visit our website at www.undp.ps.
 
 
 
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