UNDP/PAPP Vacancies

1. Support to formulation of programme strategies and the Country Programme Action Plan.
• Assist the Program Analyst (PA) and Program managers (PM) in collecting data and assure proper communications with stakeholders.
• Segregate and prepare presentation of information for identification of areas for support in close coordination and collaboration with the unit team.   
2. Provides administrative support to the Infrastructure & Engineering Unit focusing on achievement of  the following  results:
• Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, revision of liquidation reports with counterparts, determination of unutilized funds, operational and financial closure of a project.
• Presentation of information for audit of the infrastructure projects.
• Assist in project start up as required in full collaboration with the Infrastructure team (prepare Project Cooperation Agreements, manuals etc.).
• Prepare vendors and input data into the system.
• Assist the PA/PM in creating POs  (outside procurement process) and budget check
• Dispatch POs and prepare payments against POs.
• Prepare payment request if payments are less than $ 2,500 (excluding procurement).
• Preparation of non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system including timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Perform upload of relevant project documentation in Atlas.
• File supporting documentation.
• Prepare Projects AWPs as may be directed by PA/PM in Infrastructure & Engineering unit.
• Review incoming operational and financial reports in terms of completeness and formal correctness in cooperation with the concerned PM/PMO.
• Maintenance of the internal expenditures control system including timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Making budget check for requisitions, POs and vouchers.

3. Liaise with counterparts and project staff to establish proper channels for cooperation and communication focusing on achieving the following results:
• Support to increased awareness of UNDP’s processes through dissemination of information and guidance among counterparts to complement their obligations against mutual agreements.
• Assist in keeping the Infrastructure team communication plans in place and effective with feedback on gaps and remedial actions to the team. 

5. Supports knowledge building and knowledge sharing in the Infrastructure & Engineering Unit focusing on achievement of the following results:
• Participation the trainings for the operations/ projects staff on programme.
• Contributions to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the overall success of UNDP/PAPP Infrastructure programmes and achieved results in the oPt. Accurate data entry and financial information have an impact on the quality and implementation of the UNDP programme.  A client-oriented and efficient approach will have positive impact on the image of UNDP in the oPt and enhance its ability for fund raising.

 

Corporate Competencies:
• Demonstrates integrity by modeling the UN’s values and ethical standards
• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Working in Teams;
• Self-Management/Emotional Intelligence;
• Communication
• Client oriented;
• Treats all people fairly without favoritism
Functional Competencies:
• Knowledge Management and Learning
• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
• Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
• Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
• Good knowledge of Results Management Guide and Toolkit
• Punctuality and accuracy in developing tasks assigned.
Management and Leadership
• Builds strong relationships with counterparts,
• Focuses on impact and result and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates good oral and written communication skills
• Remains calm, in control and good humored even under pressure
• Innovation and marketing of new approaches;
• Job knowledge / technical expertise

Development and Operational Effectiveness

• Ability to support result-based processes and reporting
• Ability to support formulation and monitoring of management projects
• Solid knowledge in financial resources and human resources management, contract, asset and procurement, information and communication technology, general administration
• Demonstrates openness to change and ability to manage complexities
• Demonstrates strong oral and written com

Education:
High school diploma with minimum of 3 years of experience in business or finance. BA in Engineering would be an asset.

Experience:
Minimum 3 years of relevant experience at the national or international level.  Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Excellent communication and writing skills.

Language Requirements:
Fluency in English and Arabic.