United Nations Development Programme
UNDP/PAPP Vacancies
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403 - Procurement Analyst - Jerusalem
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External Vacancy |
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| Job ID/Title : |
403 - Procurement Analyst |
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| Category : |
Administration/Operations |
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| Brand : |
UNDP |
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| Post Level : |
SB4/3 |
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| Application Deadline : |
12-Apr-11 |
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| Duty Station : |
Jerusalem |
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| Type of Contract : |
Service Contract |
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Post Number :
(for 100 Series Contracts) |
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Languages Required :
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Arabic, English,
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Starting Date :
(date when the selected canditate is expected to start)
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| Duration of Initial Contract : |
6 months with possible extension |
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| Expected Duration of Assignment : |
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| Background: |
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The United Nations Development Programme/Programme of Assistance to the Palestinian People (UNDP/PAPP) is seeking a qualified candidate for the vacancy post of Procurement Analyst in the Jerusalem office. The Procurement Analyst promotes a client, quality and results-oriented approach in the Unit.
The Procurement Analyst works in close collaboration with the Management Support, Operations, Programme and project teams in the CO, UNDP HQs staff to successfully deliver procurement services.
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| Description of Responsibilities: |
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Under the guidance and supervision of the Procurement Specialist, the Procurement Analyst will have the following duties:
? Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation.
? Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
? Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
? Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems.
? Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
? Implementation of harmonized procurement services and elaboration of proposals/ analysis of requirements on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.
? Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms.
? Implementation of e-procurement module.
? Participation in the organization of training for the operations/ projects staff on Procurement.
? Mentoring of junior staff within procurement.
? Synthesis of lessons learned and best practices in Procurement.
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| Competencies : |
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Corporate Competencies:
? Demonstrates integrity by modeling the UN’s values and ethical standards
? Promotes the vision, mission, and strategic goals of UNDP
? Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
? Treats all people fairly without favoritism
2. Functional Competencies:
Knowledge Management and Learning
? Promotes a knowledge sharing and learning culture in the office
? Actively works towards continuing personal learning and development in procurement, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
? Ability to provide analytical inputs to strategic planning, results-based management and reporting
? Ability to lead procurement processes using specific procurement methods (RFQ, ITB, RFP).
? Ability to make analysis of parameters provided in support of procurement activities
? Ability to lead implementation of new systems (business side)
? Effective working relations in support of work conducted by the team
Management and Leadership
? Focuses on impact and result for the client and responds positively to feedback
? Consistently approaches work with energy and a positive, constructive attitude
? Demonstrates strong oral and written communication skills
? Builds strong relationships with clients
? Remains calm, in control and good humored even under pressure
? Demonstrates openness to change and ability to manage complexities
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| Qualifications : |
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Education:
Masters Degree in Business Administration, Public Administration, Finance, Economics, Engineering or related field.
Experience:
Minimum of 3 years solid national and/or international procurement management experience
Experience of civil works procurement is an asset but no essential.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems
Language Requirements:
Fluency in English and Arabic. Knowledge of Hebrew is an asset.
“UNDP/PAPP is an equal opportunity employer: applications from men and women will be considered equally”
Important message to all applicants!
o Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link: http://jobs.undp.ps.
o You will get the opportunity to upload the P-11 at when you apply for the position.
o Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted.
o For more detailed information about UNDP/PAPP please visit our website at www.undp.ps.
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