Summary of key functions:
- Implementation of operational strategies
- CO programme finance management, and effective cost recovery
- Implementation of the resource mobilization strategy
- Facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters
- 1. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
· Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
· CO Finance business processes mapping and elaboration of the content of Standard Operating Procedures in Finance in consultation with the Head of PMSU.
· Implementation of cost sharing and trust fund agreements
· Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with Head the of PMSU
· Continuous analysis and monitoring of the financial situation, presentation of forecasts for development projects
· Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies.
2. Ensures effective CO programme finance management, ensures the optimal cost recovery focusing on the achievement of the following results:
· Support the management with annual resource planning exercise and resource management in ATLAS (both Regular ASL and Other Resources)
· Oversee Atlas matching, budgetary status versus ASL and maintenance of the General Ledger.
· Coordinate with the HQ to establish ASLs for projects
· Ensure the ASL and Cash Limits reflect the funds and expenditure authorization received
· Check fund availability when budget check error occurs
· Ensure that data from the projects and other UN agencies regarding use of funds is properly recorded
· Monitor and manage quarterly cash advance to the nationally implemented projects
· Clean, adjust and reverse all outstanding and overdue NIM advances, as well as cost-sharing deficits
· Ensure project budgets correctly reflect the ending balance of non-core resources and new contribution received
· Control of Accounts Receivables for UNDP projects and update donor contribution when received.
· Refund to a donor or transfer to another project (if agreed by the donor) when there is any surplus balance before closing a project
· Reconcile direct payments
· Assist the project’s financial closure within 1 year after operationally closed
· Assist the CO management in cost recovery (GMS & ISS) planning and strategy
· Calculate the Extra Budgetary income for the CO and charge to projects accordingly
· Manage cost recovery for General Management Services (GMS) including correct set-up of recovery method in ATLAS and distribution over various departments.
· Provision of information/reports on the financial situation of the programme; prepare regular reports on status of core and non-core Income and Expenditure for the Head of PMSU.
· Identification of operational and financial problems, proposal of solutions.
· Accuracy verification of Combined Delivery Reports..
· Regular monitoring of the CO delivery
· Provision of advice on financial reporting
· Preparation of financial reports including donor reports (as requested by the Head of PMSU)
· Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies.
· Timely preparation of cost-recovery bills in Atlas for the services provided, implementation of the income tracking system and follow up on cost recovery.
· Provision of researched information for the audit of NEX projects; participation in project audits and control and verification of audit recommendations.
· Monitoring of cost-sharing contributions, preparation of AR pending items, application of deposits against prepared pending items.
· Implementation of effective internal controls, proper functioning of a client-oriented financial resources management system. Identification of operational and financial problems, proposal of solutions.
· Analysis of requirements and synthesis of proposals on proper mechanisms to eliminate deficiencies in budget management
· Periodic monitoring of dashboards and exceptions, identification of the remedial actions.
· Monitoring of cost-recovery bills preparation in Atlas for the services provided, implementation of the income tracking system and follow up on cost recovery.
3. Ensures implementation of the resources mobilization strategy focusing on achievement of the following results:
· Application of contributions as per the CO resources mobilization strategy.
· Monitoring of cost-sharing contributions
· Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors.
4. Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results:
o Advice to Project staff on UNDP administrative, DEX/NEX and donor reporting, in particular, on budgetary issues.
o Organization/conduct of training for the Operations/Programme/Project Staff on financial management and IPSAS.
o Synthesis of lessons learned and best practices in programme finance.
o Sound contributions to knowledge networks and communities of practice.
o Provide training and assistance to UNDP staff on ATLAS and financial issues in projects whenever needed
Impact of Results
The key results have an impact on the overall CO efficiency in programme, smooth running of finances and success in implementation of programme strategies and smooth running. Accurate analysis and coordination of programme finance activities enhance UNDP position as a strong development partner.
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