UNDP/PAPP Vacancies

ADMINISTRATION
• Serve as point of contact between UNOPS finance and support staff and project portfolio on daily practical issues related to the implementation of the project, point of contact for administrative and operational needs and requirements for the project, and UNOPS.
• Develop and maintain project files to include agreements, budgets, contracts, documentation on procurement and financial transaction, quarterly and annual reports to UNOPS.
• Develop and maintain files relating to projects specifications, requisitions and task orders, as required
• Assist in developing and maintaining an inventory tracking system, in conjunction with the Logistics Specialist;
• Assist in the HR aspect of the project, i.e. ensuring time sheet and leave requests are filled in an accurate and timely manner and submitted to central HR office;
• Assist with the project procurement planning and needs assessment, in accordance with the approved budget and UNOPS Rules and Regulations:
• Oversee day-to-day vendor contract management post-award
• When required, escalate contract management issues to Project Manager and central operations office
• Arrange appointments between Project Manager and relevant counterparts. 

FINANCE
• Assist the Project Manager to manage the project budget; track and expedite payments and ensure that financial transactions are finalized, reported on and within the approval budget.
• Participate in periodic finance/budget reviews with central office

REPORTING/Communications
• Assist the Project Manager to liaise with partners on coordination matters and comply with the reporting requirements;
• Assist the Project Manager with preparing quarterly, interim and final financial and substantive reports to UNOPS.
• Contribute to preparation of project PR materials, including photographs, success stories, and short articles.

 

Impact of Results

• Successful and consistent budget tracking and management
• Smooth administration, payment, procurement and financial support with regard to project
• To ensure smooth running of the project .Works with minimal amount of supervision;
• Independently provides accurate reports and /or records in the areas of work, budget/financial management, personnel administration and other administrative functions.

 

Professionalism – Excellent knowledge of security/risk management methods combined with a solid background of military or other security specialization and some political knowledge of the location; ability to effectively deal with stress factors. Good technical skills to understand and consolidate the varying security specializations.
• Planning and Organization – Proven ability to plan and organize work and establish priorities.
• Communications – Ability to effectively communicate (oral and written), within all levels of the organization. Good drafting and presentational skills.
• Teamwork – Good interpersonal skills; ability to establish and maintain effective working relations with: UN, INGO and diplomatic staff,  security representatives of local and national governments , with sensitivity and respect for gender, diversity and culture
• Leadership – Demonstrated leadership skills. Ability to make quick decisions in emergencies or when rapid response is required. Ability to manage and motivate a team Initiative and sound judgment; dedication to the United Nations principles and demonstrated ability to work in harmony with persons of different national and cultural background.
• Work collaboratively with colleagues to achieve project goals
• Supportive and service oriented personality with commitment, efficiency and willingness to work in a highly motivated and fast-moving team;
• Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with UNOPS rules and regulations; supports subordinates, provides oversight and takes responsibility for delegated assignments;

 

 

Education:
Bachelor Degree Equivalent in Business Administration, Finance, Economics, International Management or other relevant discipline, is an advantage

Experience:
At least 3 years of working experience in a Administrative Service, Project Management , Finance, Human Resources or  related areas; 
Minimum of 1 year working experience with the UN and or international organizations would be an asset;
Experience in reporting writing and donor communication is strongly desirable;
Technical report writing and communications experience would be an asset .
Extensive experience in project administration including deep knowledge of financial, HR, Procurement, administrative practices and project reporting 

Language Requirements:
Proficient in both the English and Arabic Language, spoken, written and comprehension.