· Supervise Security Guard activities and responsibilities under the supervision of the NSO and overall guidance of the FSA to ensure all UNDP/PAPP security measures are in place.
· Prepare and manage all administrative requirements including the rostering, attendance and leave plans of the security guards.
· Train and instruct all security guards in security procedures.
· Provide courteous and friendly assistance to all staff of all agencies and visitors to the UNDP PAPP building as required.
· Assist NSO in all related security requirements when requested.
1. Supervise security guard activities and responsibilities under the supervision of the NSO and overall guidance of the FSA to ensure all UNDP/PAPP security measures are in place:
· Ensure access procedures, pass and ID system is implemented as per UNDP standard operating procedures.
· Ensure effective vehicle search is conducted at all vehicle entrances.
· Ensure Security guards are patrolling premises at least twice per shift.
· Ensure proper registry of guards daily notes and handover books are in place.
· Maintain contact with the Police in front of the office all time.
· Ensure a high standard of guard presentation, diligence to duties, responsiveness and alertness is maintained at all times.
2. Prepare and manage all administrative requirements including the rostering, attendance and leave plans of the security guards:
· Prepare the guards’ roster at least one month in advance.
· Prepare annual leave plans. Recommend leave applications.
· Ensure fair shift roster for all guards whilst maintaining a minimum level of overtime requirements.
· Conduct annual evaluation of security guard performance as first supervisor
3. Train and instruct all security guards in security procedures:
· Train guards on premises evacuation drills and under supervision of the NSO manage the conduct of drills at least twice per year in accordance with standard operating procedures.
· Ensure security guards are updated concerning new security requirements or standard operating procedures.
· Maintain a guard training register.
· Know, operate and train others in all security equipment including alarm systems, closed circuit TV systems (monitoring equipment) and search equipment. \
· Ensure all equipment is maintained in working order.
4. Provide courteous and friendly assistance to all staff of all agencies and visitors to the
UNDP PAPP building as required.
· Receive the notification of visitors from UNDP staff and ensure records are kept.
· Ensure visitors are escorted to their destination with UNDP facilities.
· In Gaza, ensure other agencies are notified on visitor arrival
· Ensure guards are maintaining a courteous and respectful approach to all staff and visitors.
· Provide newspapers to entitled staff each morning.
· Provide reception assistance when required.
5. Assist NSO in all related security requirements when requested
· Be prepared to work on shifts if required in emergencies.
· Assist NSO in preparing and updating staff and dependants lists.
· Replace NSO in the event of absence.
Impact of Results
The key results have an impact on the security and safety of all staff and visitors to the UNDP premises in Gaza.
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