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275 - Planning Team Manager - Ramallah

Application Type : External Vacancy
Job ID/Title : 275 - Planning Team Manager
Category : Management
Brand : UNDP
Post Level : SB4
Application Deadline : 24-Dec-09
Duty Station : Ramallah
Type of Contract : Service Contract
Post Number :
(for 100 Series Contracts)
Languages Required :
 Arabic, English,
Starting Date :
(date when the selected canditate is expected to start)
Duration of Initial Contract : One year renewable
Expected Duration of Assignment : Estimated 5years - UNDP and CIDA
Background:
UNDP/PAPP will support the establishment of a Planning and Project Management Unit (PPMU) within the Attorney-General’s Office (AGO)/Public Prosecution (PP) by providing the needed external technical assistance through the recruitment of a Planning Team Manager, a Donor Relations Officer and an Administrative Assistant. This project is a joint initiative between UNDP/PAPP and the Canadian International Development Agency (CIDA) within their respective support for the Palestinian prosecution. Based on the joint initiative agreement between UNDP/PAPP and CIDA, CIDA will incorporate this project as part of its five year Sharaka project with Justice Canada from the second year forward.
 
The PPMU will be hosted by the AGO/PP and will be the liaison among the AGO/PP, international donors and other stakeholders. The Unit’s work will be crucial in ensuring proper coordination and cooperation between the various departments of the AGO/PP, enhancing efficiency in the work of AGO/PPand making sure that all stakeholders benefit from the international community’s contribution to the justice sector.
 
In addition to the elaboration of AGO/PP’s strategic plan, the Unit will contribute to the setting of priorities and annual plans for the development of the AGO/PP. It will also be expected to coordinate with other judicial institutions such as the High Judicial Council, the Ministry of Justice and the Ministry of Interior, contributing to the preparation for the long-term justice sector vision.
The Planning Team Manager will take the lead in further developing and finalizing the PPMU annual plan, consulting and coordinating with key stakeholders and contributing donors in the justice sector, developing a medium- and long-term plan for the AGO/PP. The Planning Team Manager will lead the planning team and supervise for the Unit to work and implement activities and responsibilities as agreed in the project document. The Planning Team Manager will report directly to the Head of the PPMU of the Office of the Attorney-General on a daily basis and to UNDP/PAPP on a monthly basis, or, as needed, through regular meetings as well as narrative reports for the first year, and to CIDA’s implementing partner Justice Canada in the subsequent years of the project. 
Description of Responsibilities:
Under the direct supervision of the Head of the PPMU of the Office of the Attorney-General, the incumbent’s main duties and responsibilities are as follows:
 
o   Planning and monitoring & evaluation (M&E):
o   Prepare a Plan for the institutional development of the AGO/PP aimed at short-term rapid impact, including setting priorities and budgeting;
    • Prepare a long-term Plan for the institutional development in coordination with other departments within the AGO/PP and other judicial institutions;
    • Negotiate, identify, coordinate and implement development initiatives and establish partnerships with donors, international organizations and civil society organizations;
    • Represent the AGO/PP at the Justice Sector Working Group unless delegated to another representative;
    • Write proposals for the development of AGO/PP and match it to possible funding opportunities in line with the short and long development plans.  
    • Monitor the progress of project implementation in line with objectives and priorities as defined in the plans;
    • Conductphase-based evaluation and revise the projects/plans accordingly based on the outcome of the evaluation.  
    • Supervision of the Unit and capacity development of the Unit:
    • Train staff within the AGO/PP on planning and project management;
    • Support the Head of the Unit in monitoring the work coordination among the Unit’s staff and intervene when necessary to ensure efficiency and the achievement of the planed objectives.
    • Develop innovative solutions to improve the efficiency of the work of the AGO/PP;
    • Support the Attorney-General, when needed and requested, particularly in the field of planning and establishing partnerships;
    • Consult with the Sharaka field office on issues of project planning;
    • Guide the Planning Team members and promote team spirit.
Competencies :
  1. Corporate Competencies:
  •  Demonstrate integrity by modeling the UN’s values and ethical standards;
  •  Display cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  •  Treat all people fairly without favoritism.
 
2. Functional Competencies:
(1) Communication 
  •  Communicate effectively with staff at all levels of the UN, CIDA, Justice Canada, government officials and civil society in handling external relations;
  • Demonstrates sensitivity, tact and diplomacy;
  •  Culturally sensitive and demonstrate appreciation for different cultures and practices; 
  •  Excellent networking skills and persuasive personality.
 
(2)   Teamwork and Management: 
  •  Able to lead and work in a team, ready to take on a wide range of tasks;
  • Work as a team member, able to be a good listener, well organized, pay attention to details and meet deadlines;
  •  Build trust and engender morale by displaying open, transparent and credible behavior;
  •  Ensure others’ understanding of, involvement in, adaptation to a change process;
  •  Set clear performance goals and standards;
  •  Able to handle confidential and politically sensitive issues in a responsible and mature manner;
  •  Apply protocol appropriately. 
 
(3)   Development and Operational Effectiveness: 
  •  Ability to Plan and to facilitate/guide/train results-based planning and programming;
  •  Good political judgment;
  •  Able to exercise sound judgment; 
  • Understand the role of the Prosecution and other judicial institutions/actors in the occupied Palestinian territory;
  •  Able to write well and edit/clear project documents and proposals, correspondence, briefings, speeches and any written documents in Arabic and English;
  •  Excellent computer skills.  
 (4)   Knowledge Management and Learning:
  •  Promote knowledge management in the Unit and the AGO/PP through examples;
  •  Work actively towards continuous personal learning, act on learning plans and apply newly acquired skills.
Qualifications :
  •  Masters Degree in Public Administration, Strategic Planning, Law, Political Science or other related field;
  •  Minimum two years of experience in the field of planning, management and institutional development, preferably in the occupied Palestinian territory;
  •  Knowledge of and experience working in the justice sector, particularly in the Palestinian justice sector, is an asset;
  •  Excellent written and oral communication skillsin Arabic and advanced level of written and oral communication skills in English are required.
 
“UNDP/PAPP and the Government of Canada are equal opportunity employers: applications from men and women will be considered equally.”
 
 
 *Those who applied for the AGO Executive Officer post in the past do not need to re-apply.
 
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