Under the direct supervision of the CTA the Deputy CTA will perform the following duties and responsibilities:
Overall responsibilities:
Assist the Chief Technical Adviser (CTA) with the day-to-day management and decision-making for the programme on behalf of and within the constraints laid down in the programme document agreed with the beneficiaries. The Deputy CTA’ s prime responsibility is to assist the CTA to ensure that the programme produces the results specified in the programme document, to the required standard of quality and within the specified constraints of time and cost.
a. In the absence of the CTA to undertake the role and the responsibilities of the CTA under the programme.
b. Assist the CTA and beneficiary institutions in leading a participatory process for developing a " National Policy and Strategy for Capacity Development" in the Occupied Palestinian Territory;
c. Assist in preparing the programme documents like assessment reports, capacity development response strategies, national systems and processes, and action plans, etc;
d. Provide guidance to targeted Palestinian government institution technical staff on drafting the national standards;
e. Provide guidance on selecting the best references to use in preparing the national standards;
f. Draft and Elaborate, review and finalize the TOR for various consultation missions (short and long -term international and local consultants), assist in their recruitment, and participate in their evaluation;
g. Provide technical support to the CDI Steering committee in appropriate domains of competence and assist in elaboration of the program and project activities, preparation of periodic reports on the progress of activities and participation in the work of any the international technical committees;
h. Manage the realization of programme outputs through activities;
i. Provide direction and guidance to programme team(s)/ responsible party (ies);
j. Liaise with the Programme Steering Committee or its equivalent to ensure Programme Assurance roles to assure the overall direction and integrity of the programme;
k. Identify and obtain any support and advice required for the management, planning and control of the programme.
l. Support the CTA in resource mobilization and partnership development for the programme
m. Provide technical support and advice to the Public Administration Sector working Group under the Governance Sector of the National Palestinian Plan.
Running and implementing the programme
II.1. Assist the CTA to ensure the timely preparation of work plans, which includes:
a. Prepare the overall work plans of the Program on quarterly basis and revise them as needed;
b. Ensure the timely preparation by the experts of their work plans;
c. Ensure the timely production of outputs according to set work plans;
d. Ensure that the required work plan is prepared and updated in consultation and agreement with UNDP/PAPP.
II.2. Carry out the following supervisory functions:
a. Advise and assist, in line with the accepted international and regional practices and standards, in formulating the implementation project management and regulation of standards and quality assurance;
b. Advise and assist in designing, implementation and enforcement of emergency, transitional and national standards and monitoring assessment scheme;
c. Provide technical advice for the selection, harmonization and adoption of capacity development standards;
d. Assist in the design and organization of training workshops and coaching activities in the country and organize study tours and fellowships abroad;
e. Develop program(s) for cooperation with other government institutions and other capacity and institutional development initiatives;
f. Coordinate (expedite) liaison actions with government institutions, international organizations and other stakeholders;
g. Advise on good practices for awareness and promotion of quality and compliance assessment for government institutions;
h. In the absence of the CTA, Supervise the work of the long and short term experts recruited to assist with the implementation of the programme in key beneficiary institutions
i. In the absence of the CTA supervise the work of the Operations Manager and the Project Operations Associate;
j. In the absence of the CTA, undertake overall supervision of all consultants recruited under the Program.
II. 3 Monitor and evaluate Program implementation through:
a. Preparing quarterly progress reports covering progress against planned activities, achievements, analysis of lessons learned and recommendations (taking into consideration initial quality criteria, update on Risks and Issues, expenditures ) and submit the report to the Programme Board and Programme Assurance;
b. Preparing budget and budget revisions in a timely manner;
c. Producing periodical annual programme progress reports and financial reports for the Programme Board and donors;
d. Preparing ad-hoc program reports upon the request of the programme board,
e. Planning, coordinating and facilitating monitoring mechanism of the Program;
f. Ensuring that the UNDP/PAPP and Programme Board are informed on a regular basis of the progress made and on all issues of importance for the implementation of the program, including problems faced;
g. Being responsible for managing issues and requests for change by maintaining an Issues Log.
h. Managing and monitoring the programme risks as initially identified in the Programme Document , submit new risks to the Programme Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the Programme Risks Log;
i. Monitoring events as determined in the Monitoring & Communication Plan, and update the plan as required;
j. Carrying out ad-hoc assignments for the counterparts under the direction of the CTA, as per agreement between UNDP and the targeted PA institutions;
II.4. Assist with oversight of the financial aspects of the Program which includes:
a. Assist the CTA to manage the programme's financial resources to achieve the completion of programme outputs.
b. Assist the CTA to Manage financial allocations and approve expenditures according to authority delegated, and ensure timely payments in accordance with UNDP rules, regulations and procedures;
c. Manage the programme's material resources, ensuring that vehicles, office equipment, furniture, etc, are properly maintained and used correctly for implementation of programme activities.
d. Monitor financial resources and accounting to ensure accuracy and reliability of financial reports;
e. Manage requests for the provision of financial resources by UNDP, using advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures);
II. 5. Ensure high quality outputs and provide long-term vision for the sustainability of the Capacity Development Initiative programme through:
a. Identifying critical tasks that should be taken for the successful establishment of the Program;
b. Synthesizing findings and inputs of Program’s activities;
c. Ensuring that publications and training materials are of high quality standard;
d. Supporting resource mobilization efforts and preparing funding proposals to enhance implementation of the Program;
- Encouraging full participation of all the stakeholders in order to promote empowerment and ownership of national counterparts.
II.6. Liaise with various institutions during the implementation of the Program
a. Liaise with government institutions on various aspects of the Program, and cooperate with other institutions and donors on issues related to program implementation particularly on public administration reform efforts;
b. Liaise and co-ordinate, within the framework of Program activities, with relevant government(s), donors, other UN Agencies, NGOs as well as with development agencies operating complementary activities and provide feedback to the UNDP and programme partners;
- Ensure regular communication and coordination with program donors and partners and develop and maintain effective mechanisms for integrating and responding to their feedback.
II. 7. Closing a Programme
a. Assist in the preparation of the final Programme Review Report, comprising all relevant information compiled from the interim reports, conclusions and recommendations, to be submitted to the Steering committee or equivalent established to report the ongoing results to all stakeholders;
b. Identify follow-on actions and submit them for consideration to the Steering committee ;
c. Manage the transfer of programme deliverables, documents, files, equipment and materials to national beneficiaries as part of the exit strategy;
d. Prepare final CDR/FACE for signature by UNDP and the Implementing Partners. | 
