United Nations Development Programme
UNDP/PAPP Vacancies
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203 - Administrative Assistant - Ramallah
| Application Type : |
External Vacancy |
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| Job ID/Title : |
203 - Administrative Assistant |
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| Category : |
Social & Human Development Unit |
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| Brand : |
UNDP |
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| Post Level : |
SB/3 |
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| Application Deadline : |
03-Jul-09 |
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| Duty Station : |
Ramallah |
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| Type of Contract : |
Service Contract |
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Post Number :
(for 100 Series Contracts) |
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Languages Required :
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Arabic, English,
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Starting Date :
(date when the selected canditate is expected to start)
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| Duration of Initial Contract : |
One Year, with possible extension |
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| Expected Duration of Assignment : |
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| Background: |
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The United Nations Development Programme / Programme of Assistance to the Palestinian People (UNDP/PAPP) is in the process of implementing the Update of the Diagnostic Report on the Local Governance sector in the Occupied Palestinian Territories (oPt).
Under the direct supervision of the Project Manager/Update of the Diagnostic Report Project , the Administrative Assistant will be responsible for providing administration support to the Project Manager/ Update of the Diagnostic Report Project and team. |
| Description of Responsibilities: |
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| Provide project administration and management support to the Project Manager/ Update of the Diagnostic Report Project and team in their daily tasks. This includes but is not limited to: preparation of purchase orders, vouchers and vendors, drafting letters and faxes in English and Arabic, copying, filing, editing, and formatting computer documents, central record keeping, data input and UNDP/PAPP systems follow-up and processing.
Set up and maintain an organized filing system and establish document control procedures.
Ensure prompt compiling, copying and distribution of all project reports.
Liaise with UNDP/PAPP, counterparts and project staff to facilitate project requirements.
Draft and prepare reports reflecting a high standard of English and proficiency in Word and Excel computer applications.
Assist with the translation of documents from English to Arabic.
Assist in the monitoring of schedules and timetables, including plan updates in cooperation with the project manger.
Review incoming operational and financial reports in terms of completeness and formal correctness in cooperation with the project manager.
Maintain and update UNDP reporting schemes and matrices.
Draft, edit and distribute minutes when requested.
Liaise with the counterparts administrative managers on all issues related to the project
Perform relevant duties as assigned.
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| Competencies : |
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Corporate Competencies:
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Demonstrates integrity by modeling the UN’s values and ethical standards
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Promotes the vision, mission, and strategic goals of UNDP
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Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
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Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
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Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
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Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
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Ability to assist in strategic planning, results-based management and reporting
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Ability to assist in formulation and monitoring of management projects
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Solid knowledge in financial resources and human resources management, contract, asset and procurement, information and communication technology, general administration
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Ability to lead business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/ attitudinal change
Management and Leadership
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Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
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Consistently approaches work with energy and a positive, constructive attitude
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Demonstrates strong team work skills and negotiations ability
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Demonstrates openness to change and ability to manage complexities
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Leads teams effectively and shows monitoring as well as conflict resolution skills
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Demonstrates strong oral and written communication skills
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Remains calm, in control and good humored even under pressure
UNDP Certification programmes Procurement, HR, Accounting and Finance |
| Qualifications : |
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Education:
High school degree. Specialization, diploma, or certificate in Accounting and Finance is desirable. University Degree in Business or Public Administration, Economics, Political Sciences or Social Sciences would be considered an asset.
Experience:
· 3 to 5 years of relevant administrative or program experience in a team environment, including strong organizational and administrative skills.
· Strong English communication skills (written and oral)
· Experience in the usage of computers and software packages ( MS Word, Excel. Ect).
· Knowledge of spreadsheet and database packages, experience in handling of web based management system.
· Experience with UN Agencies is an asset.
· Knowledge of UNDP’s Atlas system is an asset.
· Knowledge of UNDP’s rules, regulations, and procedures is an asset.
Language Requirements:
Fluency in English and Arabic, written and spoken.
“ UNDP/PAPP is an equal opportunity employer: applications from men and women will be considered equally
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