- As a member of the UNDP/OQR management team, ensures the strategic direction of operations focusing on achievement of the following results:
· Full compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets (BSC) and monitoring of achievement of results.
· Establishment of collaborate arrangements with potential partners, a Client relationship Management system for resource mobilization purposes and appropriate operational partnership arrangements.
· OQR business processes mapping and establishment of internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Logistical, ICT services and result based management in line with UNDP rules, regulations and directives.
· Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.
· Knowledge building and sharing with regards to management and operations in the OQR,
2. Ensures effective and accurate financial resources management focusing on achievement of the following results:
· Proper planning, expenditure tracking and audit of financial resources.
· Organization of cost-recovery mechanisms for OQR services provided to projects and UN Agencies, including ensuring preparation of proforma invoices for UN agencies.
· Organization and oversight of OQR cash management processes, including liquidity management, Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions.
3. Ensures strategic human resources managementfocusing on achievement of the following results:
o OQR compliance with corporate human resources policies and strategies.
o Optimal staffing of the office and projects.
o Oversight of recruitment processes in accordance with UNDP rules and regulations, appropriate use of different contractual modalities, contracts management. Establishment and maintenance of the proper performance management and staff development systems.
4. Ensures provision of efficient procurement and logistical services together with the procurement unit focusing on achievement of the following results:
· OQR compliance with corporate rules and regulations in the field and elaboration of the UNDP/PAPP procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement.
· Elaboration of UNDP/PAPP contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Proper management of UNDP assets, facilities and logistical services.
5. Ensures proper common services organization and management, establishment of partnerships with other UN Agencies focusing on achievement of the following results:
· Establishment of common services, maintenance of coordinating machinery to ensure integrated activities on common services and implementation of the UN reform.
· Elaboration of the strategic approach for implementation of common services in line with the latest developments in common services and the best practices.
· Proper planning and tracking of common services budget and of Agencies contributions to the common services account.
6. Project reporting:
· Prepare the Lesson Learned Report.
· Prepare any follow-on Action Recommendations required
· Provide project administration and management support to the UNDP assigned Project Team in their daily tasks. This includes but is not limited to: preparation of purchase orders requests, vouchers and vendors, drafting letters and faxes in English and Arabic, copying, filing, editing, and formatting computer documents, central record keeping, data input and UNDP/PAPP systems follow-up and processing.
· Setup and maintain an organized filing system and establish document control procedures.
· Ensure prompt compiling, copying and distribution of all project reports.
· Liaise with counterparts and project staff to facilitate project requirements.
· Draft and prepare reports reflecting a high standard of English and proficiency in Word and Excel computer applications.
· Assist in the monitoring of schedules and timetables, including plan updates in cooperation with the Programme Analyst.
· Maintain and update UNDP reporting schemes and matrices.
· Draft, edit and distribute minutes for Project Team meetings.
· Liaise with the counterparts administrative managers on all issues related to the project.
· Perform relevant duties as assigned.