165 - Executive Officer (EO) - Ramallah

Application Type : External Vacancy
Job ID/Title : 165 - Executive Officer (EO)
Category : Social Capital & Democratic Gov. Team
Brand : UNDP
Post Level :
Application Deadline : 29-Apr-09
Duty Station : Ramallah
Type of Contract : Service Contract
Post Number :
(for 100 Series Contracts)
Languages Required :
Arabic, English,
Starting Date :
(date when the selected canditate is expected to start)
Duration of Initial Contract : One year, renewable
Expected Duration of Assignment :
Background:
UNDP/PAPP will support the establishment of a Planning & Project Management Unit within the Public Prosecution by providing the needed external technical assistance through the recruitment of an Executive Officer, a Donor Coordination Officer and an Administrative Assistant. The Head of Unit will be assigned by the Public Prosecution (PP).
 
The Planning and Project Management Unit will be hosted by the PP and will be the liaison between the PP and international donors and other stakeholders. The Unit’s work will be crucial in ensuring proper coordination and cooperation between the various departments of the PP, enhancing efficiency and ensuring that all stakeholders benefit from the international community’s contribution to the Justice Sector.
 
In addition to the elaboration of the Strategic Plan, the Unit will contribute to the setting of priorities and annual plans (AP) for the development of the PP, and it will also be expected to contribute to the development and support coordination of sectoral development plans for the Justice Sector as a whole. It is acknowledged that in such a process all relevant stakeholders including PA institutions in the Justice Sector (High Judicial Council (HJC), Attorney General Office (AGO)/Public Prosecution (PP), Ministry of Justice (MoJ) and Ministry of Interior (MoI)) should be engaged in order for judicial reform to be successful, as support to the comprehensive development of the Justice Sector requires a balanced and inclusive approach.
 
The Executive Officer will be responsible for the work of the Planning & Project Management Unit. He/She will take the lead in further developing and finalizing the AP, consulting and coordinating with key stakeholders active in the Justice Sector, developing a medium-long-term strategy for the Judiciary.  The Executive Officer will ensure that the Unit works and implements activities and responsibilities as agreed upon in the project document and annual work plan. The Executive Officer will report directly to the Attorney General on a daily basis, and UNDP/PAPP on a monthly basis, or as needed, through regular meetings as well as narrative reports.
Description of Responsibilities:
Ensure strategic planning programming and monitoring & evaluation (M&E)
*       Finalize the strategic plan (SP) for institutional development of the judiciary/PP aimed at short-term (rapid) impact, including clear prioritization and budgeting.
*       Preparing the development of a more long-term strategic plan for development of the Justice Sector in coordination with other departments.
*       Negotiating and implementing development initiatives and establish donor partnerships.
*       Monitoring the progress of project implementation in line with objectives and priorities as defined in the strategic plan.
*       Providing evaluation and follow up for all projects and plans.
 
2. Manage the unit/ develop capacity of the unit
*       Train staff within the AGO/PP on planning and project management.
*       Supervising and monitoring the Unit staff and coordinating work within it.
*       Developing innovative solutions to improve the Prosecution department efficiency.
*       Supporting and Advising the Attorney General where needed and requested, particularly in the fields of planning, and donor relations.
*       Serve as a Chief of Staff/Bureau Chief to the Attorney General in absence of this position (as defined in the organizational chart) being filled.
*       Guiding the team members of the Unit.
Competencies :
        Demonstrates integrity by modeling the UN’s values and ethical standards
        Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
        Treats all people fairly without favoritism.
 
2. Functional Competencies:
(a) Communication 
        Communicates effectively with staff at all levels of the UN, Government Officials and Civil Society, is outgoing and comfortable in handling external relations at all levels;
        Demonstrates sensitivity, tact and diplomacy;
    Culturally sensitive and demonstrates appreciation for different cultures and practices; 
    Excellent networking skills and persuasive personality.
 
(b) Teamwork and management
        Ability to lead and work in a team, ready to take on a wide range of tasks;
        Works as a team member, ability to be a good listener, well organized, pay attention to details, and meet deadlines.
        Builds trust and engender morale by displaying open, transparent and credible behavior.
        Ensures others’ understanding of, involvement in, adaptation to a change process.
        Sets clear performance goals and standards.
        Able to handle confidential and politically sensitive issues in a responsible and mature manner; and applies protocol appropriately. 
 
(c) Development and Operational Effectiveness: 
        Plans strategically, ability to facilitate/guide/train results-based planning and programming.
        Good political judgment
        Able to exercise sound judgement; 
        Understand the role of the Judiciary in Palestine 
        Able to draft well and edit project documents and proposals, correspondence, briefings and speeches, etc. in Arabic and English;
        Excellent computer skills.  
(d) Knowledge Management and Learning 
        Promotes knowledge management in the unit and the AGO through personal example
        Works actively towards continuing personal learning, acts on learning plans and applies newly acquired skills.
Qualifications :
*       Education
*       A Masters Degree in Law, Political Science or other related field
*       Experience
*       At least four to six years of relevant experience in the field of programme and institutional development, preferably in the occupied Palestinian territory. Experience in working in the Justice Sector is essential.
*       Languages
*       Excellent communication skills, written and verbal English & Arabic.
“UNDP/PAPP is an equal opportunity employer: applications from men and women will be considered equally”