135 - Human Resources Clerk - Jerusalem

Application Type : External Vacancy
Job ID/Title : 135 - Human Resources Clerk
Category : Administration/Operations
Brand : UNDP
Post Level :
Application Deadline : 04-Mar-09
Duty Station : Jerusalem
Type of Contract : Service Contract
Post Number :
(for 100 Series Contracts)
Languages Required :
Arabic, English,
Starting Date :
(date when the selected canditate is expected to start)
Duration of Initial Contract :
Expected Duration of Assignment :
Background:
Under the guidance and supervision of the HR Specialist/ Analyst, the HR Clerk provides support to HR services in a large Country Office ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The HR Clerk promotes a client-oriented and consistent with rules and regulations approach in the Unit.
    
The HR Clerk works in close collaboration with the Management Support and Business Development, Programme, Operations teams and projects’ staff in the CO staff to exchange information and ensure consistent service delivery.
Description of Responsibilities:
  1. Provides support to the implementation of HR strategies focusing on achievement of the following results: 
·         Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
·         Provision of inputs to preparation of administrative team results-oriented workplans.
 
 
2.     Implements HR services focusing on achievement of the following results:
 
·         Processing of contracts (100/300 series, SSAs, SCs) and tracking of HR transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
·         Provision of inputs to the CO staffing table and CO rosters.
·         Collection of background information/ documents for submissions to the Local Appointment and Promotion Board (LAPB).
·         Preparation of routine correspondence, faxes, memoranda and reports in accordance with CO SOP.
·         Extracting, inputting, copying and filing data from various sources.
·         Maintenance of proper filing system for HR records and documents.
·         Compilation of information for CRG
 
 
4.   Provides support to the conduct of UN- and UNDP-related surveys focusing on achievement of the following results:
 
·         Collection, copying, filing data for comprehensive and interim local salary, support to LSSC, hardship and place-to-place surveys.
 
 
 5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
 
·         Participation in the training for the operations/projects staff on HR.
·         Contribution to knowledge networks and communities of practice.
 
Competencies :
   Corporate Competencies:
 
·         Demonstrates commitment to UNDP’s mission, vision and values.
·         Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
 
    Functional Competencies:
 
Knowledge Management and Learning
·         Shares knowledge and experience
·         Develops basic knowledge of one or two Practice Areas
·         Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
 
Development and Operational Effectiveness
·         Ability to perform a variety of repetitive and routine tasks and duties related to HR, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
·         Ability to review data, identify and adjust discrepancies
·         Ability to produce accurate and well documented records conforming to the required standard
·         Ability to handle a large volume of work possibly under time constraints
·         Strong IT skills
·         Ability to provide input to business processes re-engineering, implementation of new system
Leadership and Self-Management
·         Focuses on result for the client
·         Consistently approaches work with energy and a positive, constructive attitude
·         Remains calm, in control and good humored even under pressure
·         Responds positively to critical feedback
·         Solicits feedback from staff about the impact of his/her own behavior
 
Qualifications :
Education:      
Secondary education. First year university degree is an asset.
 
Experience:     
2 years of relevant administrative experience. 
 
A  minimum of 6 months direct experience in the field of Human Resources is desirable.
 
Prior experience working with UNDP and/or familiarity with UNDP policies and procedures including ATLAS is an advantage.
 
Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
 
Experience in handling of web-based management systems.
 
Language Requirements:        
Fluency in English and Arabic, 

Ability to prepare basic professional business correspondence in English

“UNDP/PAPP is an equal opportunity employer: applications from men and women will be considered equally”