1015 - FAO Procurement Clerk (for Roster only) - Jerusalem

Application Type : External Vacancy
Job ID/Title : 1015 - FAO Procurement Clerk (for Roster only)
Category : Administration/Operations
Brand : FAO
Post Level : SB2 / Peg 1
Application Deadline : 25-Apr-19
Duty Station : Jerusalem
Type of Contract : Service Contract
Post Number :
(for 100 Series Contracts)
Languages Required :
Arabic, English,
Starting Date :
(date when the selected canditate is expected to start)
Duration of Initial Contract : one year, extendable
Expected Duration of Assignment :
Background:
Under the overall supervision of the FAO WBGS Head of Office, the general supervision of the Operations Officers and the direct supervision of the Procurement Assistant, the incumbent will perform procurement functions in line with the requirements and structure of the organization. The incumbent will work in close collaboration with FAO operations, finance and programme and projects’ staff and with FAO HQs staff to exchange information and ensure consistent service delivery.
Description of Responsibilities:
Summary of key functions:
- Support and follow-up procurement related activities;
- Support to knowledge building and knowledge sharing
Procurement:
• Assists in ensuring full compliance of procurement activities with UN/FAO rules, regulations, policies and strategies;
• Assists in supporting the procurement functions and processes including preparations of Request for Quotations (RfQs), Invitation to Bids (ItBs) or Request for Proposals (RfPs), Low Value Purchase orders (LVPOs), receipt of quotations, bids or proposals;
• Assists in ensuring that purchase orders are duly prepared and dispatched; and keeping track of payment schedules for all LVPOs and purchase orders;
• Assists in following up on invoices/payment requests and including all the supporting documents required for finance to process the payment;
• Writes the needed justification and note for the files related to procurement when and as needed;
• Maintains an updated suppliers and vendors database; prepares vendor forms for suppliers and contractors;
• Maintains an accurate and updated filing system in the Procurement Unit; and assists in classification and maintenance of documentation relating to procurement subject-matter areas;
• Performs other duties as and when required.
 
Impact of Results
The key results have an impact on the execution of the procurement services in terms of quality and accuracy of work completed. Accurate data entry, presentation of information and client-oriented approach enhances FAO capability in provision of procurement services.
 
Competencies :
(For more comprehensive descriptions please see the competency inventory)
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Competencies
Corporate Competencies 
• Demonstrates commitment to FAO’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
 
Functional Competencies
 
Knowledge Management and Learning
• Shares knowledge and experience;
• Encourages office staff to share knowledge and contribute to FAO Practice Areas;
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;
Development and Operational Effectiveness
• Ability to perform a variety of specialized activities related to administrative issues;
• Sound knowledge of administrative rules and regulations;
Leadership and Self-Management
• Focuses on result for the client;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change;
• Responds positively to feedback and differing points of view;
 
Qualifications :
Education: 
High School Diploma, University degree in Business Administration would be desirable.
Experience: 
Three years of relevant experience in procurement at the national level is required.
Language Requirements: 
Working knowledge of English and Arabic. Knowledge of Hebrew is an additional asset.
Other: 
• Experience in the usage of computers and office software packages (Oracle, MS Word, Excel, etc) and knowledge of spreadsheet and database packages;
• Thorough knowledge of modern office procedures
• Experience in handling web based management systems;